Salary Release Checklist – Sarvoham Management System

Your Name? *

Any task is pending which is assigned by the President to HR, Admin & Social Media person? *

Yes
No

Such as preparing the protocols, guidelines etc.

If yes, what is the plan to complete? *

Mention the name of the employees along with their plan of completion with the tasks names.

Have all the employees given minimum 9 hours of manned hours? *

Yes- all the staff have given 9 hours of manned hours daily
No- few have shortage of manned hours

Mention the name(s) of the staff and what action has been taken to resolve? *

Any new guidelines or protocols have been prepared by the HR, Admin, Medical, Social media or pet adoption coordinator or any employee? *

Yes
No

If yes, please email those to docs@sarvoham.org and also upload in RMS under the respective docs upload form *

Driver forms

Check only those boxes whose entries are present in the RMS

Check for medical inventory assigned to the medical staff *

Yes- Some items are missing
No- All items are present that has been assigned

Refer Asset Assigned form form medical inventory handover

Upload an inventory file confirming from senior authority(s) that is cross checked the inventory data *

Drag & Drop Files, Choose Files to Upload You can upload up to 100 files.

Upload email confirmation from senior authority(s) *

Drag & Drop Files, Choose Files to Upload You can upload up to 100 files.

Mention name of the employee(s) asset was handed over & Assets missing item names with Quantity *

Refer Asset Assigned form form medical inventory handover

Check for any damages to the ambulance *

Yes- Found the damages
No- Did not find any damages

Upload the ambulance photos (Minimum 12 photos) *

Drag & Drop Files, Choose Files to Upload You can upload up to 100 files.

Upload the photos of Inside view such front, back, both the sides & Outside view such front, back, both the sides and top

Any traffic violations found in the app of the driver? *

Yes
No

Violation name and amount? Kindly deduct the amount from the driver's salary and mention in the salary slip under deductions *

Ambulance Compounder

Street treatments: Number of street treatments performed, the number of form entries should be present in the RMS

Compounder

Temperature- Morning and evening pet’s temperature should be present in RMS of all days
Feeding- Morning and evening pet’s feeding record should be present in RMS of all days
Pet daily Count- Number of pet’s admitted, release, adopted, death, euthanized, self or ambulance rescue should be mentioned in the pet daily count book
Death Record- Number of pets dead in the shelter should reflect the same in RMS- Refer Pet daily count book
Euthanasia Record- Number of pets euthanized in the shelter should reflect the same in RMS- Refer Pet daily count book
Anesthesia Inventory- Number of anesthesia vials handed over or returned to the shelter should reflect the same in RMS
Self-Rescue- Number of self-rescues in a month, the same number of entries should be present in the RMS- Refer Pet daily count book
Self-Release- Number of self-releases in a month, the same number of entries should be present in the RMS- Refer Pet daily count book
Pet Re-admission (Self rescue)- Any pet who is readmitted inside the shelter, such pet’s details should match the number of pet-readmission in the RMS

Rescue coordinator

Rescue calls- Number of reporters called in for the animal rescue should reflect the same in RMS such as Rescue call opening, Rescue follow-up and Rescue call closing
Animal Cruelty calls- Number of reporters called in for the animal cruelty calls should reflect the same in RMS such as Animal cruelty call opening, Animal cruelty follow-up and Animal cruelty call closing
Pet updates- Number of reporters called in for the pet updates should reflect the same in the RMS
Other calls- Number of reporters called in for the other reasons and the call conversation should reflect the same in RMS
Post Release follow-ups- Number of pets released whether self-released or ambulance-released, the number of form entries should be present in the RMS
Release follows-ups- The number of pets who are up for the release should reflect the same in RMS
Self-Rescue- Number of self-rescues in a month, the same number of entries should be present in the RMS
Self-Release- Number of self-releases in a month, the same number of entries should be present in the RMS

Pet Adoption Coordinator

Pet adoption enquiry: Number of pets adoption enquiry should reflect the same in RMS
Pet adoption enquiry closure: Number of pets adoption enquiries- closure should reflect the same in RMS
Pet adoption questionnaire- 1: Number of pets adopted should reflect the same in RMS
Pet adoption questionnaire- 2: Number of pets adopted should reflect the same in RMS
Pet adoption contract form: Number of pets adopted should reflect the same in RMS
Post adoption house check: Number of pets adopted should reflect the same in RMS

Veterinarian

Surgery record- The number of surgeries performed inside the shelter, the same number of entries should be reflected in RMS

Daily task checklist is present in RMS of the assigned staff for the number of days present? *

Yes
No

Upload the daily task checklist entries of the RMS in excel format of all the staff! *

Drag & Drop Files, Choose Files to Upload You can upload up to 15 files.

Download the RMS entries in excel format from the back end of such as Compounders, Drivers, Admin, Social media & pet adoption coordinator persons and upload it here

Name of the employee(s)? *

Why the daily checklist was not submitted and what action has been taken to resolve? *

Did you check the attendance protocol and followed the guidelines while preparing the salary slips? *

Yes
No

If no, why? *

Did you check for any damaged products that were assigned to the staff to use during duty hours? *

Yes
No

Check for product damages such as Ambulance, machineries, equipment etc. Also check asset assigned form in SMS

If no, why? *

Did you find any product damages? *

Yes
No

Mention the names of the employees who did the damages and mention the amount to be deducted from the salary below. Also explain the cause of the damages *

Did you check for any damaged products that were assigned to the staff to use outside duty hours? *

Yes
No

Check for product damages such as staff house wardrobes, cots, house walls, doors etc. for the number of houses the management has provided the accommodation to the employees

If no, why? *

Did you find any product damages? *

Yes
No

Mention the names of the employees who did the damages and mention the amount to be deducted in their respective salary slips. Also explain the cause of the damages *

If any supervisor has incomplete duties, follow-ups, roles and responsibilities of his/her or his/her subordinates, 5 points from the score card should be deducted of the respective supervisor *

Applicable to be deducted
Not applicable to be deducted

Mention the supervisor name *

Salary Deduction form entries were checked? *

Yes
No

Any one's salary needs to be deducted? Mention the name of the employee(s) with amount *

Separate each deduction with a comma.

Can salaries be released for all the employees? *

Yes- Release the salary for all the employees
No- Hold the salary for few employees until further communication from the HR

Mention the name(s) of the employees whose salary has to be put on hold *

Terms & Conditions: *

I hereby confirm that all the above information filled and submitted by me is true and accurate. I have cross checked the above information in the respective systems (RMS & SMS) and any other website, staff and their supervisors to fetch the data and to submit the data with accuracy. If I am found that the above information filled and is submitted without proper evidence, I understand that this is a serious violation of the Rules & Regulations of the organization and I am being partial and biased to the organization and the management can take punitive action against me.

Any comments?